AI-assisted batch renaming
Upload images and short videos, then let Archivist identify their contents and suggest readable filenames based on a selected structure.
Archivist
Archivist is a web-based tool that uses AI and naming presets to turn unclear image and short-video filenames into consistent, descriptive names. It helps individuals, studios, agencies, and developers organize assets, download clean batches, and share client-ready collections by link.
AI-assisted naming for images and short videos
Archivist is a web-based file organization and delivery tool for images and short videos. It uses AI to detect file content, then applies a naming preset to produce readable, consistent filenames instead of camera, export, or generation defaults such as IMG_8472.png or image_47_final.png.
The workflow is upload, define or select naming rules, preview the proposed results, approve the changes, and download or share the files. Collections and access-controlled links make it suitable for organizing personal assets, preparing website or client handoffs, and keeping naming consistent across recurring creative work.
Core features
Naming presets
Choose Web, Social, Product, Documentation, or AI presets. Pro users can create custom conventions for project or client requirements.
Preview and export
Review proposed names before applying them, edit individual names, and download a ZIP containing the renamed files. Original filenames remain visible.
Collections and share links
Group files into collections and share them through one link. Shared collections can be view-only or allow downloads, with expiry options available.
Auto-collections
Set keyword rules that add newly named files to a collection after batch naming. Auto-collection uses the resulting names and does not consume extra renames.
Private storage and file controls
Keep files in private EU storage, lock files against accidental deletion, and delete files when they are no longer needed.
Practical use cases
Organizing AI-generated assets
Apply a repeatable structure to exports from image generators such as Midjourney, or to short clips from tools such as Runway, Sora, or Pika. This turns opaque generated filenames into assets that can be searched and understood later.
Preparing website image handoffs
Use the Web preset to create lowercase, hyphenated, descriptive filenames before handing images to a developer or uploading them to a CMS. Recipients can browse a collection before downloading.
Client and agency deliveries
Save a client-specific naming convention as a preset, group final assets into a delivery collection, and send a link with optional expiry instead of a confusing folder or ZIP.
Managing screenshots and project assets
Clean up screenshots and exports from design tools by previewing consistent names that identify the tool, feature, state, or version.
Pros and Cons
Pros
- Preview-first workflow lets users review and edit proposed names before applying them.
- Five built-in naming presets cover web, social, product, documentation, and AI asset workflows.
- Collections, share links, view-only access, and link expiry support client and developer handoffs.
- Files remain in private EU storage, with locking and deletion controls described in the help center.
Cons
- The product is focused on images and short videos rather than general file transfer; supported videos are limited to MP4 or MOV files up to 60 seconds.
- Free usage is limited to 50 image renames per month and 500 MB of storage; custom naming conventions are available on Pro.
- A Mac app is announced as coming soon, so the current documented workflow is web-based.
FAQ
How does Archivist work?
Upload images, screenshots, AI-generated files, or short videos, choose a system or custom naming preset, preview the proposed names, then approve and download the renamed files. Archivist also supports collections and share links for delivery.
Which file types are supported?
It supports JPG, PNG, WebP, and HEIC images, plus MP4 and MOV videos up to 60 seconds. Videos up to 60 seconds do not count against the image-rename quota.
Does Archivist overwrite or delete my original files?
No. Archivist shows proposed filenames before anything changes, and the original filename remains visible. You approve the rename before downloading the result.
What are the main usage limits?
Free includes 50 image renames per month and 500 MB of storage. Pro includes 3,000 image renames per month and 5 GB of storage. Videos up to 60 seconds do not count against the image quota.
Where are files stored, and can clients access shared collections?
Files are stored in the EU in a private account until you delete them. Collections can be shared with links, and sharing options include expiry dates; clients can download without an Archivist account.
Quick Facts
- Category
- AI file organization and delivery
- Platform
- Web app; Mac app announced as coming soon
- Supported images
- JPG, PNG, WebP, and HEIC
- Supported video
- MP4 and MOV up to 60 seconds
- Built-in presets
- Web, Social, Product, Documentation, and AI
- Storage location
- EU private storage
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