Email triage
Labels new Gmail threads, archives cold outreach when allowed, drafts replies in your voice, and texts you when urgent mail needs attention.
Toyo
Toyo is an AI assistant for founders and busy teams that triages inboxes, schedules meetings, prepares call context, and follows up through messages and voice calls.
Overview
Toyo is an AI assistant for founders and busy teams that works through messages and voice calls. It connects to tools such as Gmail, Calendar, Slack, Notion, and Drive, then handles recurring admin work like inbox triage, scheduling, follow-ups, and briefing prep.
The product is positioned as a background assistant rather than a chat-only tool. The site says Toyo can keep working after setup, route urgent items to you, and run workflows from chat or its web dashboard. Pricing is organized into Solo, Pro, and Team plans, with a dedicated Toyo agent per team member on the team tier.
What Toyo does
Meeting scheduling
Reads calendars, suggests times that work, drafts the proposal email, and asks before sending so you stay the sender.
Morning briefings
Sends a morning message with calendar, email, follow-ups, and Slack context at the time you choose.
Follow-up reminders
Catches commitments you made in messages or calls and nudges you before they slip.
Voice and phone workflows
Lets you send a voice note, then handles the task and reports back; it can also take phone calls and make outbound calls on your behalf.
Extended work tasks
Supports research, writing, sales admin, file analysis, and document cleanup as additional workflows listed on the capabilities page.
Practical ways to use Toyo
Inbox triage for busy founders
Use Toyo to sort incoming Gmail mail, archive cold outreach when appropriate, draft replies for priority threads, and flag urgent items that need your attention now.
Back-and-forth meeting scheduling
Have Toyo review calendars, suggest workable times, draft the scheduling email, and keep you as the sender while it handles the coordination work.
Daily briefing and priority review
Ask Toyo to send a morning briefing that combines calendar items, email, follow-ups, and Slack context into one message at a chosen time.
Follow-up management
Use Toyo to track commitments made during calls or in messages and send nudges before promised follow-ups are forgotten.
Voice-led admin tasks
Use voice notes or phone-based workflows when you want to give instructions without typing, including calls made or answered on your behalf.
Pros and Cons
Pros
- Connects to common work tools including Gmail, Calendar, Slack, Notion, and Drive.
- Supports concrete operational tasks such as triaging email, drafting replies, scheduling meetings, and sending follow-up nudges.
- Can be configured through chat, with setup described as taking about ten minutes.
- Works through messages and voice calls, which extends beyond a standard text chat interface.
- Team plan includes company context, custom skills, admin controls, SSO, and dedicated support.
Cons
- The site says there is no free trial right now, and a credit card is required to activate an account.
- Some capabilities are marked as coming soon rather than available now, including several research, writing, and sales workflows.
FAQ
How does Toyo work with Gmail?
Toyo connects to Gmail and can review your inbox once during setup, then keep processing new messages as they arrive. You can choose which labels it applies, whether it archives certain mail, and whether it drafts replies or sends urgent notifications.
How long does setup take?
The source says setup takes about ten minutes. You answer a few questions by text, do a short phone call with Toyo, and then connect your tools and tell it what you want handled.
What kinds of work can Toyo handle?
Toyo is described as an AI executive assistant that works through messages and voice calls. It handles inbox triage, meeting scheduling, follow-up reminders, meeting prep, morning briefings, and other workflow tasks across connected tools.
Is there a free trial or free plan?
Toyo is a paid product with plans for Solo, Pro, and Teams. The site says there is no free trial right now, and a credit card is required to activate an account.
Where does my data live?
The site says data lives in US data centers, is encrypted at rest and in transit, and that Toyo does not train models on your data.
Quick Facts
- Category
- AI assistant / productivity
- Primary users
- Founders and busy teams
- Deployment
- Web dashboard plus messages and voice calls
- Connected tools mentioned
- Gmail, Calendar, Slack, Notion, Drive
- Pricing model
- Paid plans: Solo, Pro, and Teams
- Source domain
- toyo.ai
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