Multi-format upload
Upload rent rolls and T12 operating statements in Excel, CSV, or PDF format without converting files first. The site says it works with exports from major property management systems and custom spreadsheets.
CleanRoll.ai
CleanRoll.ai standardizes rent rolls and T12 operating statements from Excel, CSV, or PDF files, then supports comparison, reconciliation, and export for CRE analysis. It is aimed at small and mid-sized investors and analysts who want to reduce manual reformatting work.
What CleanRoll.ai does
CleanRoll.ai is a self-serve CRE document standardization tool for rent rolls and T12 operating statements. It is designed to take messy exports from property management systems and turn them into standardized data that can be reviewed, compared, reconciled, and exported for underwriting.
The product supports Excel, CSV, and PDF inputs and presents a workflow that starts with upload, uses AI to detect document structure and map columns, and ends with standardized output and analysis. The site says it is built for small and mid-sized investors and emphasizes fast processing, template reuse, and export into underwriting models and related formats.
Core features
AI column mapping
Automatically detects source column names and maps them into a consistent 12-field schema. The product page says it recognizes hundreds of common variations and lets you review or adjust the mapping before export.
T12 parsing
Parse T12 operating statements into categorized income and expense data. The site calls out 18 income categories and 27 expense categories, plus derived metrics such as NOI and expense ratios.
Rent roll comparison
Compare two rent rolls side by side to see added, removed, and modified units, with rent variance highlighting and exportable comparison reporting.
T12 reconciliation
Reconcile scheduled rent against actual collections to surface delinquencies and collection issues. The feature set includes variance highlighting, an overall alignment score, and recommendations.
Anomaly detection
Flag missing data, outliers, and suspicious values before analysis continues. The site presents this as a data-quality safeguard for rent rolls and T12 workflows.
Common use cases
Standardize messy rent roll exports
Upload a rent roll from Yardi, AppFolio, RealPage, MRI, Buildium, Entrata, or another export source and let CleanRoll.ai normalize the fields before underwriting or review.
Track rent roll changes over time
Compare current and prior rent rolls to identify added, removed, or modified units and understand what changed between reporting dates.
Reconcile rent roll data with T12s
Match scheduled rent to actual collections in a T12 workflow to spot delinquencies, variance, and other collection issues.
Support repeat and batch workflows
Process multiple files in one session, reuse saved mappings, and work through deal flow faster when handling recurring source formats or portfolios.
Prepare data for underwriting and sharing
Export standardized outputs into underwriting models or supported export formats for downstream analysis and collaboration.
Pros and Cons
Pros
- Handles Excel, CSV, and PDF uploads without requiring manual reformatting first.
- Provides a standardized 12-field rent roll schema and reviewable AI column mapping.
- Supports both rent roll comparison and T12 reconciliation, which extends it beyond one-off cleanup.
- Includes batch upload, template saving, and API access on higher plans for repeat or team workflows.
- Publishes transparent self-serve pricing with a free trial path and no sales call required.
Cons
- The site does not publish a complete list of supported property management systems or every import edge case.
- Some workflow details are only described at a high level, so buyers may still need to test their own file formats before adopting it.
FAQ
What file formats does CleanRoll.ai support?
CleanRoll.ai accepts Excel, CSV, and PDF rent rolls and T12 operating statements. It also supports batch upload on Starter and Pro plans.
How does setup and workflow work?
The site describes CleanRoll.ai as a self-serve product with AI column mapping, Excel and CSV export, summary statistics, and no learning curve or complex setup.
What outputs does CleanRoll.ai produce?
The standard output is a normalized 12-field schema for rent rolls, and T12 parsing adds categorized income and expense data for analysis and export.
Can teams or high-volume users use it?
Yes. The features page says Starter and Pro plans support batch upload, with Pro supporting up to 5 files, portfolio aggregation, and API access for team workflows.
Are there limitations or compatibility considerations?
CleanRoll.ai supports any property management system export it can read, but the site does not publish an exhaustive list of every native integration or guarantee every custom format without review.
Quick Facts
- Category
- CRE document analysis
- Primary users
- Small and mid-sized CRE investors and analysts
- Input formats
- Excel, CSV, PDF
- Output formats
- Standardized rent roll data, Excel/CSV export, comparison and reconciliation outputs
- Pricing model
- Free trial plus pay-as-you-go and monthly plans
- Website
- cleanroll.ai
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