Automatic step capture
Start recording and click through a workflow. StepGrab captures each click as a clean screenshot, so the guide is assembled automatically as you work.
StepGrab
StepGrab is a native macOS app that records on-screen workflows and turns them into step-by-step SOPs, tutorials, and guides. It runs locally, requires no account to get started, and exports to PDF, GIF, or MP4.
Overview
StepGrab is a native macOS app for turning on-screen workflows into step-by-step guides, SOPs, and tutorials. It captures a screenshot at every click, adds numbered annotations, and assembles the result locally on your Mac.
The product is designed for people who document repeatable processes across Mac apps, not just in the browser. It runs offline, does not require an account to get started, and can export finished guides as PDF, GIF, or MP4.
Features
Native-looking screenshots
Captured steps are presented as true Mac-style screenshots, with rounded corners, shadows, and no desktop clutter unless you choose otherwise.
Menu and dropdown capture
Menus, submenus, and system pickers are captured reliably, including interactions where the click closes the menu.
Smart annotations
Add numbered arrows that land where you clicked, with control over color, size, line width, and length.
Multiple export formats
Export the same workflow as a PDF document, an animated GIF, or an MP4 video depending on where you want to share it.
Menu-bar workflow control
Record from a lightweight floating HUD in the menu bar, with step count, previews, undo, discard, and export controls close at hand.
Use cases
Employee onboarding and SOPs
Capture a repeatable internal process as a numbered guide that teammates can follow without watching a live demo.
Customer support documentation
Record a support workflow, then share it as a PDF, GIF, or MP4 in a ticket, Slack thread, or help doc.
Bug reporting and issue escalation
Create annotated bug reproduction steps that show exactly what was clicked and in what order for Jira or GitHub workflows.
Mac software tutorials
Document how to configure or use a Mac app, including menus and dialogs, when the process needs screenshot-by-screenshot clarity.
Pros and Cons
Pros
- Captures workflows across native Mac apps, not only browser windows.
- Runs 100% locally on macOS with no account required to start.
- Exports in three useful formats: PDF, GIF, and MP4.
- Includes controls for annotations, preview, undo, and step cleanup before export.
- Supports both Apple Silicon and Intel Macs on macOS 14.0+.
Cons
- The source materials do not show a public pricing page with full plan details beyond the free-to-try and Pro information on the homepage.
- The templates page is labeled “coming soon,” so example coverage is limited on the source site.
- Some settings and export options are Pro-only, including PDF and MP4 export according to the help page.
FAQ
Is my screen data sent to the cloud?
StepGrab runs entirely on your Mac. Screenshots, recordings, and exports stay on your device, and the product states that nothing is uploaded to a server unless you explicitly share it.
How does StepGrab’s pricing work?
StepGrab is free to try on the Mac App Store. The source says you can record your first few guides without an account, and that Pro unlocks unlimited recordings, MP4 export, and all customization options.
Which macOS versions are supported?
StepGrab supports macOS 14.0 and later, including both Apple Silicon and Intel Macs.
What file formats can I export to?
You can export a recording as a numbered PDF guide, an animated GIF, or a full-motion MP4 video. The source also says the same recording can be exported in all three formats.
Can I edit a recording after I’ve captured it?
Yes. Before exporting, you can review the live preview, delete unwanted steps, undo the last capture, and adjust arrow color, size, and style. Exporting does not alter the original capture.
Quick Facts
- Category
- Productivity / Documentation
- Platform
- macOS 14.0+; Apple Silicon and Intel
- Primary use
- Create SOPs, tutorials, and step-by-step guides from recorded workflows
- Source domain
- stepgrab.net
- Output formats
- PDF, GIF, MP4
- Pricing note
- Free to try; Pro and Lifetime options are described on the homepage
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