Vehicle-level profit tracking
Record purchase price, reconditioning, commissions, other expenses, and sale details against an individual vehicle. When a vehicle sells, the system calculates its profit and includes the associated costs.
VehicleERP
VehicleERP is used-car dealership management software for Indian dealers, combining inventory, vehicle-level profit tracking, payments, GST billing, partner settlements, staff records, and multi-branch operations. It is accessible on phones and tablets and adds AI tools for pricing, document entry, stock analysis, and business summaries.
Used-car dealership operations and profit tracking
VehicleERP is used-car dealership management software for businesses in India. It combines vehicle inventory, purchase and sale records, reconditioning costs, payments, GST billing, partner shares, expenses, staff data, and branch operations in one system. Its central record is the individual vehicle, allowing dealers to follow a car from enquiry or purchase through sale and settlement.
The product is designed to show the actual cost and profit of each car rather than relying on separate spreadsheets or month-end calculations. Dealership owners can view stock, sold vehicles, partner balances, cash and GST information, branch performance, and reports from a phone or tablet. AI tools add price suggestions, stock-ageing signals, document scanning, daily summaries, natural-language analysis, and alerts for possible data mistakes.
Core capabilities for used-car dealerships
Inventory and document records
Maintain vehicle records, documents, purchase information, and days on the lot. Invoice and RC scanning can read details into fields, while stock is kept visible across branches.
Enquiries and follow-ups
Capture enquiries with budgets and follow-up dates, then track sales activity across branches. The workflow connects customer interest with the relevant vehicle record.
Payments and GST ledger
Record payments, borrowings, extra income, GST treatment, and GST bills in the ledger. The product also shows cash and GST views and supports settlement tracking.
Partner, expense, and staff accounting
Record partner capital or loans and agreed shares on a vehicle, then calculate profit shares and balances for settlement. Expenses and staff salaries can also be recorded by branch and linked to business results.
AI-assisted analysis
Use suggested pricing, ageing-stock signals, daily summaries, plain-language questions, and alerts for duplicates, unusual expenses, or wrong numbers. The pricing page also lists AI forecasts and an ask-anything assistant.
Practical dealership workflows
Adding and costing newly purchased stock
When a car arrives, staff can scan the invoice and RC, record the seller, purchase price, and payment, then attach documents and add reconditioning costs. This creates a vehicle record with a more complete landed cost.
Managing enquiries through sale
A sales or enquiry team can capture a customer’s budget and follow-up date, connect the enquiry to available stock, and monitor activity across branches so prospective buyers do not remain only in chat history.
Reviewing stock and business performance
Owners can review ageing vehicles, suggested prices, branch performance, and profit by car or month. The AI summary and natural-language questions are intended to reduce the need to assemble these views manually.
Accounting for partner-funded vehicles
For vehicles funded by partners, the team can record capital or loans and the agreed profit share. After sale, the resulting balances and payouts can be followed through the ledger and settlement process.
Coordinating multiple branches
A dealer group can use branch, staff, inventory, payment, and salary records in one system, then compare locations from a consolidated view. The pricing page lists unlimited cars and team members for the available plans.
Pros and Cons
Pros
- Connects purchase, reconditioning, sale, payment, GST, partner, and settlement records to the individual vehicle.
- Supports multi-branch views, staff roles, and consolidated owner-level reporting.
- Includes mobile and tablet access, WhatsApp updates, regional-language support, and data export according to the pricing page.
- Offers AI features for price suggestions, document data entry, stock ageing, summaries, plain-language questions, and anomaly alerts.
- Provides a 30-day trial of the full Pro plan, with paid Pro and Enterprise options listed on the pricing page.
Cons
- The sources do not document supported third-party integrations, so integration availability should be confirmed before purchase.
- Detailed setup timelines, role permissions, and workflow customization are not specified in the available product information.
- AI recommendations and alerts depend on the dealership data entered into the system; the sources do not provide independent accuracy or performance measures.
FAQ
What workflow does VehicleERP support?
VehicleERP follows a vehicle from enquiry and purchase through reconditioning, partner funding, documents, sale, GST treatment, and settlement. Each step updates the same vehicle record, with dashboards and reports showing the resulting profit and balances.
What is involved in getting started?
The site says setup includes master data such as makes, models, expense heads, and insurance companies, along with branches, partners, and team roles. The company offers a demo and help bringing in a stock list, but the sources do not specify a fixed setup time.
Can dealership staff and multiple branches use it?
Yes. The product is designed for dealership teams, with staff roles and access controls. It can present inventory, sales, and staff across branches in a consolidated owner-level view; the site does not provide detailed role-by-role permissions.
What outputs and reports does it provide?
The product provides vehicle-level profit, stock and sales information, partner balances, cash and GST views, branch comparisons, reports, forecasts, and AI summaries. It also supports WhatsApp updates and data export, while the exact report formats are not specified.
Is there a free trial and what plans are available?
The pricing page lists a 30-day free trial with full Pro access, followed by paid Pro or Enterprise options. It states that plans include unlimited cars and team members; Enterprise adds custom AI models, custom reports and data exports, custom onboarding, SLAs, and a dedicated success manager.
Quick Facts
- Category
- Used-car dealership management software
- Primary users
- Used-car dealers and dealership teams in India
- Core workflow
- Enquiry or purchase → reconditioning → documents → sale → GST and settlement
- Access
- Phone or tablet; the pricing page also lists Hindi and regional-language support
- Branch management
- Multi-branch operations with an owner-level consolidated view
- Trial
- 30-day free trial with full Pro access
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