Centralized asset inventory
Create and maintain an inventory with pictures, location details, documentation, and other asset information, whether you are starting from scratch or importing existing spreadsheet data.
Bulbthings
Bulbthings is an asset management platform for tracking equipment, inventory, maintenance, and bookings in one system. It offers a free forever option for small teams and charges based on features, asset type, and asset volume with unlimited users.
Overview
Bulbthings is an asset management platform focused on tracking equipment, inventory, maintenance, bookings, and related operational data in one system. The homepage presents it as a free asset management option for small teams, while the pricing page describes a broader, configurable platform for asset-heavy operations.
The site emphasizes practical workflows rather than isolated modules: teams can build inventories, scan QR codes in the field, manage assignments and checkouts, route maintenance requests, automate recurring inspections, and share updates through the mobile app. Pricing is based on asset type and volume, with unlimited users, and the product also includes a free forever option for small teams.
Core capabilities highlighted on the site
QR-based lookup and scanning
Label assets with QR codes and use the mobile app scanner to identify equipment and look up asset information in the field.
Booking and assignment workflows
Handle equipment bookings, assignments, daily checkouts, long-term allocations, and self-booking or manager-led workflows.
Maintenance and inspection management
Centralize repair requests, assign responsibilities, follow status through to resolution, and automate recurring maintenance or inspection schedules.
Mobile team collaboration
Let staff update inventory, scan QR codes, manage check-ins and check-outs, share images, and collaborate through real-time conversations and mentions.
AI copilot actions
Use the AI copilot to ask questions in natural language, add assets from photos, create bookings, log maintenance requests, and generate reports.
Common ways teams use Bulbthings
Create a shared asset register
Build a live register of equipment and materials with photos, locations, documents, and status details, then keep it updated as items move or change.
Field scanning and lookup
Label tools or equipment with QR codes so technicians can scan items on site, open records instantly, and update information without returning to a desk.
Bookings and allocations
Assign equipment to people, projects, or locations, and manage daily checkouts, long-term allocations, or mixed booking models from one system.
Maintenance operations
Log repair requests, assign tasks, and monitor recurring inspection or maintenance schedules to keep work organized and visible across teams.
Migration and assisted setup
Import historical asset data from spreadsheets and use the AI copilot to add assets, create bookings, capture requests, or produce reports faster.
Pros and Cons
Pros
- Covers inventory, bookings, maintenance, and stock management in a single platform.
- Supports QR code scanning and mobile field updates, which is useful for teams working away from a desk.
- Allows unlimited users, so the pricing model is not tied to headcount.
- Includes spreadsheet import and QR code reuse options for teams migrating existing data.
- Offers a free forever option for small teams, which lowers the barrier to evaluation.
Cons
- The source does not provide detailed integration documentation, so supported systems and data directions are not fully clear from the public pages reviewed.
- Some capabilities are described on the homepage or pricing page without deeper product documentation, so readers may need confirmation before relying on specific workflows such as advanced automations or connected assets.
FAQ
What kinds of asset management work does Bulbthings handle?
Bulbthings is designed as a collaborative asset management platform. The source materials show it being used to track inventory, manage bookings and assignments, organize maintenance work, and centralize technical documentation.
Is there a free version of Bulbthings?
Yes. The pricing page states that Bulbthings has a free forever option for small teams, and the homepage says no card or commitment is required to sign up for free.
How is Bulbthings priced?
The pricing page states that pricing is based on features, asset type, and asset volume rather than number of users, and that unlimited users can be added at no extra cost.
Can I bring existing data or QR codes into Bulbthings?
The source says existing spreadsheets can be imported through an automated import module, and existing QR codes can be used with the mobile app scanner.
What can the AI copilot do?
The homepage says the AI copilot can be used in natural language to add assets, make bookings, log maintenance requests, and pull reports, and that it works at the asset or workspace level.
Quick Facts
- Category
- Asset management software
- Platform
- Web app with mobile app support
- Primary use
- Track inventory, assets, maintenance, and bookings
- Pricing model
- Based on features, asset type, and asset volume; unlimited users
- Free option
- Free forever for small teams
- Website
- bulbthings.com
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