Published schedules
Create schedules in the web portal, publish them for the team, and show staff a read-only version on the shop iPad instead of a draft editor.
PrepIt
PrepIt is coffee shop operations software that connects schedules, PIN clock in/out, tasks, checklists, recipes, inventory, tips, and training in one system. It is aimed at coffee shop owners, managers, shift leads, and staff working from a web portal and shared iPad station.
Overview
PrepIt is coffee shop operations software for running the daily work of a café from one connected system. The product brings together schedules, PIN clock in/out, tasks, checklists, recipes, inventory, tips, and training so managers and floor staff can work from the same operational context.
The system separates manager setup from floor use. Managers configure shops, employees, recipes, checklists, inventory, and schedule publishing in the web portal, while the shared iPad Shop Station gives staff a focused view for clocking in, checking work, and following station workflows without exposing private tools by default.
Features built for coffee shop operations
PIN time clock
Employees clock in and out with PINs from the shared Shop Station while manager and private employee views stay gated.
Daily tasks and checklists
Queue opening, closing, prep, and handoff work so teams can see what needs attention now, later, or between rushes.
Recipes and batch prep
Store recipe cards with ingredients, steps, photos, and batch prep details so floor teams can follow the same standard.
Inventory and par tracking
Track items by category, location, par levels, and low-stock checks around the active shop and what needs attention before the next rush.
Training and readiness
Organize training and team readiness alongside the rest of the shop workflow instead of separating it into a different system.
Practical ways teams use PrepIt
Publish and share the schedule
Managers build the week in the web portal, publish the schedule, and keep the floor looking at the final version rather than an in-progress draft.
Run daily timekeeping safely
Employees use the shared iPad to clock in and out with a PIN while managers review hour logs and timekeeping records from protected tools.
Coordinate the day’s tasks
Shift leads and staff use the station view for opening, closing, prep, and handoff work so the team can see what still needs to be finished.
Follow consistent recipes and prep
Teams keep recipes, ingredients, steps, and photos close to the floor so batch prep and standard drinks follow the same reference.
Monitor inventory and low stock
Owners and managers track items, locations, par levels, and low-stock checks to see what needs replenishing before service gets busy.
Pros and Cons
Pros
- Connects schedules, clocking, tasks, recipes, inventory, tips, and training in one system.
- Keeps private manager and employee views gated on shared devices.
- Separates manager setup in the web portal from floor execution on the iPad.
- Uses actual worked shift records for timekeeping and tip-related workflows.
- Supports published schedules and read-only floor visibility to reduce draft confusion.
Cons
- The site does not describe broad third-party integrations on the pages provided.
- Pricing is request-based during early access, so checkout is not fully self-serve yet.
- The source pages emphasize Apple shop station usage, and they do not spell out broader platform support.
FAQ
Does clocking in on the iPad expose private employee data?
PrepIt separates the published schedule, clock-in/out workflow, and private manager views. On the shared iPad Shop Station, employees can clock in and out with a PIN without opening private employee information.
Can managers review or adjust clock entries?
Managers can use protected review workflows and the web portal to review timekeeping, hour logs, and related operational records. Regular staff do not get access to manager-only controls by default.
How is PrepIt priced?
The product materials describe pricing for coffee shops that includes a base platform fee plus a per-shop fee. Early access billing is request-based, so checkout is not self-serve on the pricing page.
What platforms does PrepIt support?
PrepIt is designed around manager setup in the web portal and floor use on the Apple shop station iPad. The source pages do not describe non-Apple device support or additional platform availability.
Does PrepIt list integrations on the site?
The source pages describe connected workflows for schedules, clocking, tasks, checklists, tips, recipes, inventory, training, and shop-station operations. They do not list third-party integrations on the pages provided.
Quick Facts
- Category
- Coffee shop operations software
- Primary users
- Coffee shop owners, managers, shift leads, and staff
- Platform emphasis
- Web portal plus Apple iPad Shop Station
- Source domain
- prepitco.com
- Pricing model
- Base platform fee plus per-shop fee during early access
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