Universal inbox
Bring tasks, calendar events, meetings, notes, messages, and notifications into a unified inbox so work is captured in one place instead of spread across multiple tools.
Routine
Routine is a productivity workspace that combines tasks, calendar management, and notes with AI features for planning, capture, and meeting follow-up. It is designed for individuals and teams that want scheduling and task tracking in one app.
Overview
Routine is a workspace for tasks, calendar management, and notes that brings day planning into one place. The product pages describe it as an app for capturing work, organizing meetings, and planning time with AI assistance.
Its core workflow combines a unified inbox, planner, calendar layouts, time blocking, and AI features such as voice commands, meeting notes, automations, and contextual capture. The result is a system designed to help people manage daily work without switching between separate tools for scheduling, note taking, and task tracking.
Core features
Planner and calendar layouts
Plan work and events on a single screen, with calendar layouts such as week, 5-day, and month views plus time blocking for important tasks.
Quick capture and contextual entry
Capture tasks quickly from the desktop, add context as you create them, and use contextual capture and AI autofill to structure work faster.
AI assistant and voice commands
Use voice commands and an AI assistant to create tasks, schedule meetings, reschedule work, capture notes, answer questions, and surface relevant items using workspace context.
AI meeting notes
Automatically transcribe meetings, summarize key points, extract action items, and convert them into tasks and notes inside Routine.
Structured organization and workflow tools
Create custom databases, custom types, views, workspaces, labels, priorities, projects, and recurring tasks to shape the app around your workflow.
Common ways to use Routine
Daily planning and time blocking
Plan your day by reviewing tasks next to your calendar, then block time for the items that need focused attention.
Mobile or hands-free capture
Capture tasks or notes on the go with voice commands, then let the assistant organize them later using workspace context.
Meeting follow-up
Use AI meeting notes to transcribe discussions, summarize decisions, and turn action items into tasks that can be scheduled or delegated.
Team coordination and shared work
Unify work across teams by using workspaces, access control, and shared databases to keep projects and knowledge organized.
Cross-tool work management
Centralize items from connected services in a unified inbox and databases so related work is easier to track and search.
Pros and Cons
Pros
- Combines tasks, calendar, notes, and AI tools in one workspace.
- Supports both manual planning and AI-assisted workflows, including voice commands and meeting summaries.
- Offers calendar layouts and time blocking for scheduling-focused work.
- Provides offline mode and sync across multiple platforms.
- Includes personal, team, and enterprise pricing paths.
Cons
- The source material is strong on product capabilities but only partial on integrations, so the full integration catalog is not fully confirmed here.
- Some features are marked soon on the pricing page, including items such as public API, webhooks, canvases, and several collaboration or versioning capabilities.
FAQ
What is Routine used for?
Routine combines tasks, calendars, and notes in one workspace. The source pages describe it as a single app for planning work, capturing information, and organizing meetings with AI support.
Does Routine have a free plan and paid tiers?
Yes. The pricing page lists plans for Individuals, Teams, and Enterprise, with a free plan available for individuals and paid plans for Personal, Professional, Business, and Enterprise use.
What platforms does Routine support?
Routine is available on Android, iPhone, Linux, macOS, Web, Windows, and Apple Watch, with iPad listed as coming soon. The pricing page also notes offline mode on the Free plan.
How does Routine handle meeting notes?
The source says Routine can transcribe meetings, summarize them, extract action items, and turn those action items into tasks and notes inside the workspace.
What can Routine’s AI assistant do?
Routine’s AI assistant can use voice commands, answer questions, prepare your day, reschedule meetings, capture notes, and automate repetitive tasks. The source also says it has access to tasks, calendars, events, notes, and contacts for context.
Quick Facts
- Category
- Productivity
- Primary use
- Tasks, calendar, notes, and AI-assisted planning
- Platforms
- Android, iPhone, Linux, macOS, Web, Windows, Apple Watch; iPad soon
- Pricing
- Free plan plus paid Individual, Team, and Enterprise plans
- Site
- routine.co
- Offline mode
- Available on the Free plan
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