Legitify

What is Legitify?

Legitify is a secure online notary solution for remote notarization. It helps individuals and organizations notarize documents without meeting a notary in person by replacing the in-person step with a remote audio-video session.

The platform is designed to support cross-border needs, including notarizations across multiple jurisdictions in the EU, UK, and other markets, with document workflows for different business and personal use cases.

Key Features

• Remote notarization workflow: Users schedule an appointment, securely upload documents, and complete communication with the notary via audio-video session instead of an in-person meeting.
• Identity verification: Verification is done using an ID card or passport through Veriff as part of the sign-up and notarization steps.
• Cross-border document support: The service focuses on cross-border notarizations across multiple jurisdictions in the EU, UK, and other markets (exact document eligibility depends on jurisdiction).
• Document types for common needs: Supports notarization and related processes for items such as business/corporate documents, power of attorney, real estate transactions, and other notarization requests listed on the site.
• Receipt of notarized documents (electronic or paper): Depending on the user’s needs and jurisdiction, notarized documents can be delivered as electronic or paper copies.

How to Use Legitify

1. Sign up / log in to your Legitify account.
2. Verify your identity using a passport or ID card via Veriff.
3. Schedule an appointment with a notary and upload your documents securely.
4. Join the remote audio-video session with the notary (if required by the process).
5. Receive the notarized document in the format available for your jurisdiction and request (electronic or paper).

Use Cases

• Company compliance (Know Your Business/anti-money laundering): Authentication of basic company documentation such as ownership/control declarations and address proof documentation for compliance-related processes.
• Power of attorney for business or personal authorization: Notarization for documents executed to appoint a designated individual or entity to make decisions on behalf of another person.
• Corporate documents and corporate actions: Notarization and apostilling-related support for items like certificate of incorporation, memorandum & articles of association, board resolutions, and corporate filings (as described on the site).
• Real estate transactions: Notarization related to real estate workflows where notarized documentation is part of the process.
• Ad-hoc personal notarization requests: Remote notarization for occasions such as certification of educational records, proof of online account ownership, or other requests noted in the site’s “Other” category.

FAQ

• How does remote notarization work? The workflow is similar to traditional notarization, but the communication between the notary and the customer happens remotely. The in-person meeting is replaced by an audio-video session, after you schedule your appointment and communicate with the notary from your device.

• Can my document be notarized remotely? It depends on local laws and the jurisdiction where the notary is commissioned. Legitify notes that the range of documents eligible for remote notarization varies by country; if unsure, you can contact support with your document details.

• Will I receive a physical copy or an electronic copy? Depending on your needs and the jurisdiction, you can receive either an electronic or a paper copy of the notarized document.

• What is identity verification used for? Legitify requires identity verification using a passport or ID card via Veriff as part of the notarization steps.

Alternatives

• In-person notary services: Traditional local notary appointment workflows where you meet the notary physically; this can be simpler if remote notarization isn’t available for your document/jurisdiction.
• Other remote online notarization providers: Alternative platforms that facilitate remote notarization with scheduling, document upload, and remote audio-video sessions; eligibility may differ by jurisdiction and document type.
• Legal document authentication and apostille services: Providers focused on authentication and apostilling workflows (often paired with notarization); depending on your need, the process may be more specialized than a general remote notarization platform.
• Document management/compliance platforms with notarization add-ons: Tools aimed at compliance workflows that may integrate notarization steps; useful when notarization is only one part of a broader document process.