Time and calendar triggers
Apply a Scene at a specific time or in the minutes before a calendar event with a video link. A cancelable countdown appears first, so automation can be vetoed before windows move.
Workflo
Workflo is a macOS menu-bar app that prepares your workspace before meetings and focus blocks, then restores window layouts when displays change. It is a one-time purchase with a 7-day free trial and no account or cloud requirement.
Workflo is a macOS workspace automation app
Workflo is a macOS menu-bar app for workspace automation. It stages your workspace before meetings, focus blocks, or display changes by opening the right apps, arranging windows, and restoring layouts without requiring manual cleanup.
The app works around Desks and Scenes. A Desk is the saved workspace context, while a Scene is a named layout or app arrangement that can be applied from a schedule, a calendar event with a video link, a hotkey, or a display change. Before automated changes run, Workflo shows a cancelable countdown so you can stop the switch if needed.
Workflo is designed to stay local. The source says it does not require an account or cloud sync, stores Desks, Scenes, and rules as plain JSON you can back up or delete, and asks for calendar access only when you add a calendar trigger.
Features
Desk-based scenes
Named Scenes can open missing apps, hide the rest, close unwanted apps, and restore a layout tied to a specific Desk such as writing, review, or monitoring.
Scene Studio for custom layouts
The Scene Studio uses a drag-and-resize canvas and supports dual-monitor layouts, letting you design arrangements visually before applying them.
One-key desk clearing
Stash hides every window with ⌥⇧S and brings the Desk back exactly as it was, which is useful for screen sharing or brief focus periods.
Launch placement and per-app rules
Newly launched apps open at their remembered position, and per-app rules let you ignore an app or always restore its size.
Display-change restoration
When displays change, Workflo snaps windows back to their exact positions in under a second and tracks which Desk is active when you dock or undock.
Common use cases
Meetings with video links
Prepare a call workspace before a meeting starts by opening the needed apps and arranging them automatically from a time or calendar trigger.
Repeatable focus setups
Create a writing, review, or monitoring layout that reopens the right apps and window positions when you switch into a different Desk.
Screen sharing and cleanup
Clear the desktop for a screen share, then restore every hidden window to its prior state with the Stash hotkey.
Desk and monitor changes
Keep multi-monitor arrangements stable when you dock, undock, or change displays, so windows return to their saved positions quickly.
Per-app layout control
Tweak how individual apps behave by excluding them from a scene or forcing their window size to be restored the same way each time.
Pros and Cons
Pros
- Automates setup before meetings and focus blocks instead of only speeding up manual window management.
- Supports both scheduled and display-change-based workflow changes.
- Lets users cancel automated switches before they happen.
- Uses local storage with no account or cloud requirement.
- Includes a drag-and-resize Scene Studio and dual-monitor support.
Cons
- Pricing details are limited to a one-time $19.99 purchase in the source; no separate plan structure is shown.
- The product is macOS-only, with the source specifying macOS 14+.
FAQ
What platforms does Workflo support?
Workflo is a macOS menu-bar app. The source pages say it requires macOS 14+ and only needs Accessibility permission unless you add a calendar trigger, which requests calendar access at that time.
How is Workflo priced?
The source indicates a one-time purchase with no subscription. The buy page shows a $19.99 license and states that it is a one-time charge.
What does Workflo automate?
Workflo stages a workspace before meetings or focus blocks using a time trigger, calendar triggers for events with video links, and display-change handling that restores window positions when monitors change.
Can I control Workflo manually?
Yes. The product copy says scenes can be applied with a hotkey, and Stash uses ⌥⇧S to hide every window and bring the desk back again.
Is Workflo designed for teams or individual use?
The source emphasizes individual workspace automation: no account, no cloud, plain JSON storage for Desks, Scenes, and rules, and permissions requested only when needed. It does not present team or shared-workspace features.
Quick Facts
- Category
- Productivity
- Platform
- macOS 14+
- Pricing
- One-time purchase; $19.99
- Trial
- 7-day free trial
- Source domain
- getworkflo.app
- Primary workflow
- Pre-meeting and focus-block workspace automation
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