Online rent collection
Collect rent online by bank transfer or card, send reminders, issue automatic receipts, and keep payment tracking in one place. The pricing page notes low-cost bank transfers and standard card processing fees.
LeaseBase
LeaseBase is rental management software for landlords and small property managers, combining rent collection, leases, maintenance, tenant communication, and compliance tracking.
Rental management with compliance tracking
LeaseBase is a landlord-focused rental management platform built for self-managing owners and small property managers who want rent collection, leases, maintenance, tenant communication, and compliance tracking in one system. The product emphasizes keeping the user in control while the software monitors deadlines and rule changes in the background.
The site positions compliance as a central use case: LeaseBase tracks jurisdiction-specific rules such as rent caps, deposit limits, notice periods, and required disclosures across states and cities. It also supports importing existing portfolios from spreadsheets, CSV files, PM reports, or leases so users can move into the platform without rebuilding their records manually.
Core features
Lease and document management
Create leases from templates, send them for e-signature, and keep documents attached to the right property or unit. The platform also supports searchable document storage.
Maintenance tracking
Tenants can submit maintenance requests with photos, while you track work orders, vendor coordination, quotes, and resolution history from submission through completion.
Compliance monitoring by jurisdiction
LeaseBase monitors rent caps, deposit limits, notice periods, required disclosures, and lease renewal deadlines by jurisdiction, then surfaces alerts before deadlines are missed.
Connected portfolio records
The platform connects tenant records, rent payments, maintenance history, and lease data so the same information appears across the workflow instead of living in separate tools.
Tenant access and notifications
The site includes a tenant portal plus mobile-responsive access, and the pricing page says tenant portal use is free for tenants.
Common ways landlords use LeaseBase
Managing monthly rent
Track rent collection, reminders, late fees, and payment status in the same system you use for leases and tenant records.
Staying ahead of compliance changes
Keep rent caps, deposit limits, disclosures, and notice deadlines visible by state or city so you can spot issues before sending notices or renewals.
Handling repairs and vendor coordination
Receive maintenance requests with photos, coordinate vendors, and keep a record of work from initial request to completion.
Importing an existing portfolio
Move existing rental records into LeaseBase from spreadsheets, CSVs, leases, or PM reports, then confirm the extracted data before going live.
Serving tenants through a portal
Use the tenant portal for rent payments, lease access, and maintenance requests without charging tenants for access.
Pros and Cons
Pros
- Combines rent collection, leases, maintenance, tenant records, and compliance in one connected workflow.
- Supports import from common files such as spreadsheets, CSVs, leases, and PM reports.
- Lets users review and approve actions instead of automating decisions without oversight.
- Offers a 30-day trial with full features and no long-term contract according to the pricing page.
- Includes tenant portal access and mobile-responsive browsing.
Cons
- The platform is tailored to landlord workflows, so it is not a general-purpose property management suite.
- The source does not provide detailed limits for every plan beyond the headline pricing tiers and included capabilities.
FAQ
Is there a free trial?
LeaseBase offers a 30-day trial with full features, and the pricing page says every new account starts with full Operator features during the trial. After that, you can choose Platform, Assistant, or Operator.
Can I cancel at any time?
Yes. The pricing page says plans are month-to-month and there are no long-term contracts. You can cancel anytime.
Can I upgrade or downgrade later?
According to the site, you can switch plans at any time. Changes take effect at the start of the next billing cycle, and your data and configuration are preserved.
How do I import an existing portfolio?
The site says you can upload a rent roll, PM report, lease, spreadsheet, or CSV. LeaseBase extracts properties, tenants, leases, and terms for you to review before going live.
Does LeaseBase act on my behalf automatically?
The platform is built around landlord control: it tracks compliance, rent collection, maintenance, leases, tenants, and notifications, but you review and approve actions rather than handing over decisions automatically.
Quick Facts
- Category
- Property management software
- Primary users
- Self-managing landlords and small property managers
- Platform
- Web app with tenant portal and mobile-responsive access
- Pricing model
- Paid plans with a 30-day trial
- Website
- leasebase.ai
- Plans
- Platform, Assistant, and Operator
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