Timeliner

What is Timeliner?

Timeliner is video agency management software designed to manage the full video workflow in one dashboard. It connects editor assignment, timecoded review, client approvals, project tracking, version control, and payment tracking around a single shared workflow.

The core purpose is to reduce coordination overhead by centralizing tasks that teams often split across multiple tools—such as review links, approvals, and payment spreadsheets—while keeping feedback tied to specific timecodes and versions.

Key Features

• Timecoded media review: Frame-accurate, timestamped comments with range selection, on-screen drawings, and voice memos, plus the ability to upload and review images, documents, and audio files.
• Client approvals via one-click links: Sends clients a notification (WhatsApp or email) with a direct link to review and approve, aiming to avoid chasing replies across threads.
• Project management with pipeline visibility: Shows editor workload, client approval status, and deadlines in a single view rather than spreading the workflow across multiple project tools.
• Version control and comparison: Tracks video versions to help prevent “Final_v3_REALLY_FINAL.mp4” situations, with the ability to see what changed and restore versions.
• Payment tracking: Tracks who owes you and what you owe editors across projects to reduce end-of-month cross-referencing.
• Editor performance & KPIs: Provides editor delivery indicators (e.g., on-time performance and bottleneck points) to support data-driven team management.

How to Use Timeliner

1. Start a free trial or book a demo.
2. Create/organize projects and set the editors involved.
3. Upload media and run reviews using timecoded comments (including drawings, range selections, and voice memos) tied to specific moments.
4. Send approval requests to clients via the built-in WhatsApp or email link flow.
5. As work progresses, use the dashboard to track status and deadlines, manage versions, and monitor payment obligations.

Use Cases

• Agency editor-to-client review: Editors review drafts with frame-accurate comments and supporting notes (drawings/voice memos), so clients can respond with approvals tied to exact timecodes.
• Client approval workflow without link chasing: Teams notify clients through WhatsApp or email with a direct review link, reducing back-and-forth messages about where to approve.
• Project pipeline tracking across multiple deliverables: Agencies can monitor each project’s deadlines, editor workload, and approval status in a single dashboard view.
• Version management for iterative edits: When multiple revisions are expected, teams track versions and compare changes to keep the latest approved cut clear.
• Ops oversight for payments and revision rounds: Teams track what clients owe and what is owed to editors, and use editor KPIs to identify where delays or bottlenecks occur.

FAQ

• Does Timeliner support timecoded feedback? Yes. Reviews can include frame-accurate timestamped comments, range selections, on-screen drawings, and voice memos.

• How do clients submit approvals? Timeliner sends clients a WhatsApp or email notification with a direct review link for approval.

• What does Timeliner replace compared to other tools? The site positions Timeliner as replacing combinations such as frame/video review tools, email/WhatsApp approval threads, project management tools, file/version workflows, and payment tracking spreadsheets.

• Is version history included? Yes. Timeliner tracks versions and supports comparing/restoring versions.

• Is payment tracking part of the product? Yes. It includes payment tracking across projects to show who owes you and what you owe editors.

Alternatives

• Dedicated video review tools (e.g., frame-accurate review platforms): These focus primarily on reviewing and commenting on media, while Timeliner also includes project management, approvals, version tracking, and payment tracking.
• General project management tools (e.g., task boards and PM suites): These can track tasks and deadlines but typically require separate tools for timecoded review and approvals.
• File-sharing + document review workflows: Shared storage can handle file exchange and versioning, but often leads to fragmented feedback and additional coordination work.
• Spreadsheets for payment and status tracking: Spreadsheets can track amounts and due dates, but Timeliner aims to centralize payment tracking alongside review and project status.