Reads real-world documents
Upload a photo, scan or PDF and extract printed text, handwriting, checkboxes, tables, signatures, readings and marks on maps or drawings.
Formalini
Formalini turns photos, scans and PDFs into structured data for operations, finance, field service and software workflows, with schemas, validation, review, exports and APIs.
Document intelligence for structured workflows
Formalini is a document-intelligence platform that turns photos, scans and PDFs into structured data. It is designed for business workflows in which people currently retype information from invoices, forms, reports, receipts or delivery documents into another system. The service can read printed and handwritten content, preserve tables and choices, and return the result in a specified data structure.
The workflow combines extraction with validation and review: values receive confidence scores, business rules can be applied, and uncertain fields can be sent to a human reviewer before release. Approved data can be exported as JSON or CSV or delivered to other systems through the REST API and signed webhooks. A free browser trial is available without an account; paid plans add higher processing volumes, storage, team seats and workflow controls.
Document extraction, review and delivery
Maps to your structure
Use a custom schema or form template to define the fields and output shape. Formalini can also generate a structure automatically when no schema is supplied.
Provides traceability
Every field includes a confidence score, and the product preserves the source location so a reviewer can see where a value came from on the original document.
Supports exception review
Business rules can be applied before export, while uncertain fields are routed for human review rather than silently accepted. Corrections and approvals are recorded with timestamps.
Exports and automates results
Approved records can be downloaded as JSON or CSV, accessed through the REST API, or delivered through signed webhooks.
Offers developer access
API keys are scoped to a workspace and support document reads, document creation and field correction, plus workflow events to webhooks. The documentation shows a 60-request-per-minute limit for each key.
Where Formalini can fit
Invoice processing
Extract supplier details, invoice numbers, dates, line items, quantities, tax and totals into a finance system, with uncertain values held for review before posting.
Field and maintenance reports
Capture job-sheet details, equipment identifiers, readings, condition checks and signatures from forms completed in the field, then route exceptions to an office reviewer.
Purchase order intake
Turn order lines, quantities and references from purchase orders into records that can be matched against procurement or inventory workflows.
Healthcare administration
Process intake and consent forms while keeping human checks in the release path for sensitive or incomplete records.
Personal document vault
Organise personal receipts, bills, warranties and renewal documents so dates, amounts and categories can be searched and used for spending or expiry tracking.
Pros and Cons
Pros
- Supports photos and scans as well as PDFs, including handwriting, checkboxes, tables, signatures and map or drawing marks.
- Lets teams use a custom schema or have Formalini create a structure automatically.
- Combines confidence scoring, source-location traceability, business rules and human review for exception handling.
- Provides JSON and CSV export plus a documented REST API and signed webhooks.
- Offers workspace-level access controls, configurable retention, encrypted storage and activity logging described in its trust centre.
Cons
- The free browser trial is limited to JPG, PNG or PDF files up to 10 MB, the first three pages and three runs per day; account plans have their own volume and storage limits.
- Formalini is an early-stage product and states that it does not currently hold ISO 27001 or SOC 2 certification.
- Some capabilities, including review queues, connectors, audit trails and SSO, depend on the selected plan.
FAQ
Can I try Formalini without creating an account?
Yes. The site offers a free, no-account document run. The homepage says uploads for this trial are JPG, PNG or PDF files up to 10 MB, limited to the first three pages and three free runs per day. Demo files are read once and not stored.
What types of documents and content can Formalini read?
You can upload photos, scans and PDFs, including printed or handwritten documents. The feature list also describes support for filled boxes, ticks, tables, readings, signatures, and marks on maps or drawings.
Do I need to create a template or schema first?
You can provide your own schema or form template, and Formalini maps extracted values into that structure. If you do not have a schema, the product can generate one from the document.
How can extracted data leave Formalini?
Results can be exported as JSON or CSV, retrieved through the REST API, or delivered through signed webhooks. Approved results can be sent to other systems through API and automation connections; the site names SAP, ServiceNow, Salesforce, Power Automate and UiPath as examples.
How does Formalini handle uncertain values and security expectations?
Each value receives a confidence score. Low-confidence values can be routed to a reviewer, and corrections and approvals are recorded with timestamps in the document's audit trail. The site says Formalini does not currently hold ISO 27001 or SOC 2 certification.
Quick Facts
- Category
- Document intelligence
- Primary users
- Operations, finance, field service and software teams
- Inputs
- Photos, scans and PDFs
- Outputs
- Structured JSON, CSV, REST API and signed webhooks
- Free access
- One document free without an account; homepage trial limits apply
- Source domain
- formalini.com
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